Embezzlement In Orthodontic Practices – Make Sense of the Mess and Avoid a $100,000 headache

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Embezzlement In Orthodontic Practices – Make Sense of the Mess and Avoid a $100,000 headache

October 30, 2019

By Wendy Askins, CFE, MBA

The orthodontic community does not have immunity from embezzlement. Embezzlement in orthodontic practices takes place with more frequency than in general dental practices. Open systems and high levels of delegation create the perfect environment for a would-be embezzler to rob a practice broke.

There are thousands of ways to manipulate transactions for personal gain, and Prosperident continues to uncover new varieties of sophisticated methodologies for embezzling in orthodontic practices every month.  Still, there are a few consistencies between confirmed embezzlement cases despite the method or amount stolen; it’s the behavior of thieves.

Warning Signs for Embezzlement In Orthodontic Practices:

  •  Alone time

  • Refusal to take a vacation/sick time

  • Territoriality

  • Refusal to cross-train

  • Resistant to outside advisors

  • Conspicuous displays of honesty

The behavior of an embezzler can closely mimic the behavior of a dedicated employee in that they want to control all financial aspects of the practice to “relieve you of the burden.”  You’ll often find that they are deeply embedded in every procedure and with every patient.  That’s why their actions are so financially and emotionally devastating. 

Often the difference can be discerned through the willingness of the employee to be transparent and validation of the offered explanation.  For example, upon transaction inquiry, a dedicated employee, who is proud of their work, will relish the opportunity to prove how hard they are working for you, and will be able to provide a prompt and very detailed explanation, with supporting documentation. Personal verification of the dedicated employee’s statements is quick and easy.

The embezzler’s manipulation strategy is to make you question your sanity so that they can gain control over you. An embezzler will often delay having to answer questions by utilizing gaslighting statements, such as “why are you wasting your time, let me take care of it” or “you just don’t understand how it works.”  The conversation will leave you feeling as if you are crazy for even asking the question.  Their explanations will be illogical, and most importantly, the transaction cannot be verified.

Have questions or concerns about your practice?



To read a Dentaltown article by Wendy Askins on embezzlement in orthodontic practices, click HERE.

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