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Software Can Lie
It’s something that we read over and over. A dentist in a Facebook forum states that embezzlement cannot be happening in his or her practice because they “check their daysheet every single day.”
Broadly, there are two types of embezzlement. The first takes place when the balancing process (in other words the daily and monthly comparison between practice management software and financial accounts) is unsupervised or incomplete. In this situation, stealing is easy because a thief can enter all payments into the practice management software and then simply “short” the deposit. This leaves patient accounts balances accurate. This is important to prevent patients from complaining about their balances, repeated occurrences of which might get an embezzler caught.
But what if the balancing process is done with integrity, which means that it is complete and supervised? Does this mean that it is impossible to steal? Not by a long shot. It takes a bit more planning than pilfering from the deposit, but it is something that most would-be embezzlers can master.
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While the coronavirus has had a dramatic effect on many dental practices, it is business as usual for Prosperident. Fortunately, we are a geographically dispersed company, with many of our team normally working from their home offices. So we are fully functional and expect to remain so.
We are offering several special programs for practices with cash flow issues caused by the coronavirus; please feel free to contact us for more information.
We wish everyone good health and spirits through this crisis, and please be assured that we are here if you need us.